FREQUENTLY ASKED QUESTIONS
What is included in the venue rental?
Your Edison Square venue rental includes:
Use of the Main Floor and the 2nd Floor Mezzanine with space for up to 200 guests
Complimentary access to our in-house event equipment, with tables and chairs for up to 100 guests, and our A/V systems
Restrooms on the Main Floor with ADA access and a changing station
Large bar area with refrigeration and on-site ice machine
One on-site event attendant to assist with any venue-related questions
Are there any services or amenities not included in my rental that I can add on?
While we aim to provide exceptional value with your initial venue rental, in an effort to increase affordability for all our clients, we do have a few amenities and services with associated fees that we offer as optional event add-ons. These include:
Access to the Third Floor Suites and Patio space for an additional $50/hour.
Set-Up & Tear-Down Services for a one-time fee of $150. Our team will collaborate with you to create your desired floorplan and will have your event set for you before you arrive and will take care of tearing down and clearing up after you leave.
Are we allowed to tour the venue before we book and during our event planning?
Yes! We are happy to set up appointments for you to come by the venue to discuss layout, logistics, and other details. You can sign up for a venue tour HERE. Once you have signed your contract, we allow two more free planning tours. If you need more than two planning tours, each additional tour will have a $25 fee associated with it.
Will I have extra time for setting up, breaking down, or loading out?
Your contracted venue rental period includes all of the time you will have to access the venue for the set-up and tear-down of your event. This includes the load-in and load-out of all guests and vendors. Cleanup is to be completed before your venue rental time expires. If the client is not out at the contracted end-time, additional time will be charged at $400 per hour.
If you would prefer to have our team take care of your set-up and tear-down for you, you can add our Set-Up & Tear Down Service to your rental for a one-time cost of $150.
Can we drop things off or do any setup the day/night before?
This is decided on a case-by-case basis and must be discussed with Edison Square Event staff. In general, if the week is fully booked, this will not be available.
What are the client’s cleaning responsibilities?
Please leave the venue in the same condition as when you entered it, including breaking down and returning any used venue equipment, removing food/beverage, decor, or other items you brought, and taking out the garbages to the dumpster. We have a cleaning crew who will sweep, mop, and clean restrooms. If the space is left excessively dirty and our crew has to do anything outside of those tasks, the client will be responsible for a cleaning fee, starting at $250.
Is there on-site parking? Will guests have to pay to park?
Edison Square has ample options for free parking available. There is limited street parking in the front of the venue on South Tacoma Way and there is a free parking lot located directly behind the venue off of South Puget Sound Avenue. Parking spaces from the flower pot dividers over to the green building are available on a first come first serve basis.
Will there be an event staff member there to help with my event?
Yes, there will be at least one Edison Square Event staff member working the event. During the event, the event attendant is happy to help with any venue-related needs that may come up: answering questions, locating equipment, AV troubleshooting, etc.
Please keep in mind that while we are here to help your event run as smoothly as possible and we do our best to go above and beyond, our staff are not dedicated day-of event coordinators, vendor coordinators, A/V technicians, etc. These roles will need to be provided by your party.
Does Edison Square offer on-site catering?
At this time, our in-house catering and full bar services are on hold. However, we are happy to recommend great local caterers and bartenders!
Can we bring in outside catering?
Yes, outside catering is allowed for no additional fees. Edison Square requires the name of the catering company and proof that they are properly permitted by the health department and insured.
What is the policy around alcohol?
Alcohol is permitted at Edison Square in alignment with the requirements set by the Washington State Liquor and Cannabis Board.
For private events*, you can provide your own alcohol with a Banquet Permit and an authorized licensed bartender dedicated to serving behind the bar area.
For public events*, you can sell alcohol with a Special Occasions License and it must be served behind the bar area.
*As defined by the Washington State Liquor and Cannabis Board
I see Edison Square has a kitchen. Am I allowed to use it for my event?
Edison Square is home to Edison Kitchen, a full-time commercial commissary kitchen. As that space is dedicated to our commissary tenants, we do not allow any event cooking or food prep to be done in our kitchen. We can offer access to a sink, ice machine, and a below-counter two-door beverage fridge. Prep tables may be able to be arranged upon request. Hot plates or chafing dishes must be brought in by caterers/clients to keep food warm.
Is the rental fee cheaper if we book a weekday or an off-season date?
Edison Square's rental rates are charged hourly at a peak and non-peak rate and with a 4-hour minimum. Fridays, Saturdays, and Holidays are charged as peak hours, and Sundays - Thursdays are charged as non-peak hours.
Do you require event insurance?
Yes, Edison Square requires Special Event Insurance coverage with limits of nothing less than $1,000,000 per occurrence, $2,000,000 aggregate, and host liquor liability with limits of nothing less than $1,000,000.
What is the earliest we can set up and the latest we can be at Edison Square?
Edison Square offers great flexibility on the start and end times for your event. Your rental can start as early as 7:00 AM and end as late as 1:00 AM. At times, we can accommodate earlier start times and later end times depending on our cleaning and setup schedule.
Is there a deposit required?
A 50% non-refundable deposit is required to book and hold a date. The remainder of the rental fee and add-on items are due the day before the event. No booking will be deemed complete, nor a date reserved until the deposit is received.
What payment methods do you accept?
We accept checks and all major credit cards. There is a 3% processing fee for use of credit.
Once you have decided Edison Square is the place for your event, please submit an inquiry form to begin the booking process. We will put together a Rental Agreement and send it your way for the available date you have chosen. To hold the date, we require the completed Rental Agreement and 50% deposit.