FREQUENTLY ASKED QUESTIONS

What is included in the venue rental? 

Edison venue rental includes the main floor of the building seating up to 200 guests, tables and chairs for up to 100 guests, access to our A/V system, coat closet, ADA restrooms, climate control, large bar and limited refrigeration, bonus garage room space, on-site access to ice, ample parking, and one on-site event specialist to assist with any venue related questions. Each additional floor of the venue is a $50/hour fee. 

 

Are we allowed to meet with the venue staff during the planning?

We always love seeing our clients and hearing how plans for your event are going! We are happy to set up appointments for you to come by the venue to discuss layout, logistics, and other details. We allow two planning tours after the contract is signed. If you need more than two planning tours, each additional tour will have a $25 fee associated with it. 

 

Is there extra time for setting up, breaking down, or loading out? 

Venue rental times include setup and breakdown time. Load in and load out time must be included in the requested event booking time. The entire time that the client will be using the space must be applied in the total time request. This includes all cleanup. Cleanup is to be completed before your venue rental time expires. Additional time will be charged at $400 per hour. A $250 cleaning fee will be applied if cleanup does not meet these standards.

What are the client’s cleaning responsibilities? 
The venue is to be left in the same condition as when you entered the space (or as close as possible). We have a cleaning crew who will sweep, mop, and clean restrooms. If they have to do anything outside of those tasks, the client shall be responsible for the cleaning fee. A $250 cleaning fee will be charged if the venue is left excessively dirty.

 

Is there a deposit required? 

A 50% non-refundable deposit is required to book and hold a date. The remainder of the rental fee and add on items are due the day before the event. No booking will be deemed complete, nor a date reserved, until the deposit is received.

 

What is the earliest we can set up and the latest we can be at Edison Square? 

Edison Square offers great flexibility on the start and end time for your event. Your rental can start as early as 7:00 AM and end as late as 1:00 AM. At times, we can accommodate for earlier start times and later end times depending on our cleaning and setup schedule. 

 

Is there on-site parking? Will guests have to pay to park?

Edison Square has more than ample parking for your special day! There is limited street parking in the front of the venue and a parking lot located behind the building off of S. Puget Sound Ave. Parking spaces from the flower pot dividers over to the green building are available. The majority of the spaces are marked as reserved, but they belong to us here at Edison Square and Theory Real Estate. Please let your guests know this ahead of time. At the end of the evening, guests can leave their car if needed. We just ask it be removed early the next day.

 

Is the rental fee cheaper if we book a weekday or an off-season date?

Edison's rental rates are charged hourly at a peak and non-peak rate and with a 4-hour minimum. Fridays, Saturdays, Sundays, and Holidays are charged as peak hours, and Mondays - Thursdays are charged as non-peak hours.  

 

Do you require event insurance?

Yes, Edison Square requires Special Event Insurance coverage with limits of nothing less than $1,000,000 per occurrence, $2,000,000 aggregate, and host liquor liability with limits of nothing less than $1,000,000. 

 

What are some suggested floor plan options? 

  • Conference/Cocktail - Mostly open areas for standing around high top bistro tables with a few tables for seating and a few rows of chairs in front of the stage. (150 guests max)

  • Banquet - 72 inch round tables and chairs for seated meals. (120 guests max) 

  • Stadium - Rows of chairs for a performance or speaker. (200 guests max)

 

Does Edison Offer On-Site Catering? 

Yes! Our culinary team is happy to assist with any food and beverage needs for your special occasion. 

 

Can we bring in outside catering? 

Yes, outside catering is allowed for an additional $250 fee. Edison requires the name of the catering company and proof that they are properly permitted by the health department and insured. 

 

What is the policy around alcohol?

You can provide your own alcohol with an authorized licensed bartender and banquet permit. A banquet permit must be obtained for any event serving food or alcohol.
*Edison Food and Beverage is happy to provide or refer you to a bartender!

 

What are the kitchen limitations?

Edison square has a full kitchen that is designated to our in-house catering company and our shared commissary tenants. We do not allow any cooking to be done in our kitchen outside of our tenants and staff. We can offer access to a sink, portable hot hold box, ice machine, and a below counter two door beverage fridge. Prep tables may be able to be arranged upon request. Hot plates or chafing dishes must be brought in to keep food warm. 

 

Will there be an event staff person there to help with the event? Will they help us set up tables?

Yes, there will be at least one Edison Square Event staff member working the event. During the event, event staff is happy to help with venue-related needs that may come up: table adjusting, AV troubleshooting, etc.

 

Can we drop things off or do any set up the day/night before?

This is decided on a case-by-case basis and must be discussed with Edison Square Event staff. In general, if the week is fully booked, this will not be available.

 

What payment methods do you accept?

We accept checks and all major credit cards. There is a 3% processing fee for use of credit.

 

We are ready to book the venue. What are the next steps?

Once you have decided Edison Square is the place for your event, give us a call or send an email to begin the booking process. We will put together a Rental Agreement and send it your way for the available date you have chosen. To hold the date, we require the completed Rental Agreement and 50% deposit.